Digital Food Safety Management: why it’s essential in 2025 

In 2025, the food industry is under more scrutiny than ever. With evolving regulations, complex global supply chains, and rising consumer expectations, food businesses must go beyond basic compliance. They need to demonstrate due diligence, uphold Good Manufacturing Practice (GMP), and adopt a digital Quality Management System (QMS) to stay competitive and compliant. 

Adopting a digital Quality Management System (QMS): 5 reasons why

1) Stricter Regulatory Requirements

Governments worldwide are tightening food safety laws. Regulatory bodies like the FDA, EFSA, and FSA now require digital traceability, real-time reporting, and proactive risk management. 

📊 Over 70% of food businesses globally report increased compliance costs due to new digital traceability mandates. — FAO, 2024 

2) Due Diligence Expectations

Due diligence in food safety means being able to prove that every reasonable precaution has been taken to prevent food safety incidents. This includes: 

• Documenting supplier checks 
• Conducting regular audits 
• Maintaining up-to-date HACCP plans 
• Responding quickly to non-conformances 

Without a digital system, proving due diligence becomes time-consuming and error-prone.

3) Good Manufacturing Practice (GMP) Compliance

GMP is the foundation of food safety. It ensures that products are consistently produced and controlled according to quality standards. Key GMP elements include: 

• Hygiene and sanitation 

• Equipment maintenance 

• Staff training 

• Environmental monitoring 

A digital QMS helps standardize and document GMP checks, making it easier to identify gaps and take corrective action.

4) Supply Chain Complexity

With ingredients sourced globally, food businesses must track every step of the supply chain. Manual systems can’t keep up with the volume and complexity of data required for full traceability. 

🔍 A single product recall can cost a food company upwards of $10 million, not including reputational damage. — GFSI, 2024 

5) Consumer Demand for Transparency

Modern consumers want to know where their food comes from and how it was made. Brands that can demonstrate ethical sourcing, sustainability, and safety gain a competitive edge. 

🌱 81% of consumers say they are more likely to trust a brand that provides clear, traceable sourcing information. — IBM Food Trust, 2024 

The benefits of a digital approach to food safety and quality 

A digital Quality Management System like the one offered by Foods Connected is essential for meeting today’s food safety demands. It enables businesses to: 

✅ Prove Due Diligence 

Automatically log inspections, audits, and supplier checks. Generate reports instantly to demonstrate compliance during audits or investigations. 

✅ Enforce GMP Standards 

Schedule and track GMP checks across all sites. Use mobile tools to conduct hygiene audits, pest control checks, and pre-production inspections. 

✅ Centralise Compliance 

Manage all food safety documentation, certifications, and SOPs in one place. Automate version control and review cycles. 

✅ Improve Traceability 

Map your supply chain, validate accreditations in real time, and reduce traceability exercise time by up to 50%. 

✅ Streamline Audits and Inspections 

Use customisable templates and mobile tools to reduce audit time by up to 40% and ensure consistent data collection. 

Real results from digital transformation 

Companies using Foods Connected’s QMS have reported: 

• 50% reduction in traceability exercise time 

• 40% faster audit completion 

• Improved GMP compliance through automated checks and reporting 

• Faster resolution of non-conformances and customer complaints

Don’t just take our word for it, check out some of our customer case studies for real life results.

🧠 “Digital QMS tools are helping food businesses shift from reactive to proactive quality management.” — UNIDO, 2024 

Get the solution guide 

Ready to understand more about our food safety and quality tools? Whether you're a Technical Manager, QA Lead, or Supply Chain Director, this guide covers how our solution can help you: 

• Demonstrate due diligence 

• Enforce GMP standards 

• Improve traceability 

• Streamline audits 

• Ensure compliance 

👉 Download the Digital Food Safety & Quality Solution Guide to learn how to future-proof your operations and stay ahead in 2025.